At Southville International School and Colleges (SISC), we recognize the importance of protecting your personal information. This notice explains how we collect, use, share, and safeguard your data, in compliance with the Data Privacy Act of 2012.

Our Commitment to Privacy:

SISC is committed to maintaining the confidentiality, integrity, and availability of all information we hold. This Data Privacy Notice outlines our practices regarding the collection, use, and disclosure of personal data, including sensitive information.

Website Privacy:

Our website, www.southville.edu.ph, has its own privacy policy which details how we collect and use data specifically related to website usage. This policy covers information gathered for subscriptions, correspondence, and other online interactions with SISC.

Information We Collect and How:

SISC collects personal information from students, staff, and others for administrative, operational, legal, and research purposes. This may include contact details, date of birth, family information, photos, records related to health and background checks, academic performance, financial information, and research data. We collect sensitive information only with your consent or when legally required.

We strive to collect information directly from you whenever possible, through official school processes, communications, and other interactions. We also generate information as part of our operations (e.g., recruitment, student placements, research). Data is stored securely in both physical and electronic formats.

When you visit our website, we collect certain information automatically, such as your IP address, pages visited, time of access, and referring site. This data, collected via cookies, helps us understand website usage and improve our online services. You have the option to manage your cookie preferences through your browser settings. Please be aware that our website may contain links to external sites, which have their own privacy policies.

Exercising Your Rights: Data Subject Request Form:

You have the right to access and correct your personal information. To exercise these rights, please complete our “Request Form for Access and/or Correction of Retained Personal Data” and submit it as indicated on the form.

How We Use Your Information:

SISC uses your personal information for a variety of purposes related to education, administration, research, and community engagement. These purposes include student enrollment and academic activities, enhancing student experience, alumni relations, government reporting, intellectual property management, recruitment, research, complaint handling, and general business operations. We will inform you specifically why we are collecting your information and how it will be used.

Automated Data Processing:

We use Google Analytics to analyze website traffic, understand user engagement, and improve our online services. This involves processing data like IP address, pages visited, date and time of visit, geolocation, referring site, operating system, and browser type. This data is used internally and not shared with other parties.

Sharing Your Information:

SISC may disclose personal information to overseas recipients (e.g., universities for enrollment or exchange programs) only with your explicit consent. We may also share data with service providers (both domestic and international) for purposes like research or data storage, ensuring that appropriate data protection measures are in place. We may also disclose information if required by law or with your consent.

Managing Risks:

We understand that data privacy involves inherent risks, including unauthorized access, use, or disclosure. SISC has policies and procedures, including a data breach response plan, to mitigate these risks and safeguard your information. We regularly review and update these measures to maintain their effectiveness.

Data Security:

SISC employs physical and technical security measures to protect your personal information from loss, misuse, alteration, unauthorized access, and destruction. We use encryption where appropriate and take reasonable steps to ensure data security.

Data Retention:

We retain personal information only for as long as necessary for the purposes for which it was collected, or as required by law. Some data may be retained longer than two years due to specific legal or regulatory requirements.   

Data Disposal:

When personal information is no longer needed and legally permissible to dispose of, we will do so securely. Physical records are shredded, and digital files are anonymized to prevent re-identification.

Your Rights:

You have the right to access, correct, and request deletion of your personal information. To exercise these rights, please contact our Data Privacy Committee at privacy@southville.edu.ph.   

Updates to this Notice:

SISC may update this Data Privacy Notice periodically. We will notify you of any significant changes through our website, circulars, or email.

Contact Us:

If you have any questions or concerns about this notice, please contact our Data Privacy Committee;

Address: 

Southville International School and Colleges

1281 Tropical Ave., Cor., Luxembourg Street BF Homes Las Pinas City, Philippines, 1740

Telephone No: 02-825-6374

Email: privacy@southville.edu.ph

Related content 

Data Subject Request Form

Personal Data Protection Notice